What does everyone use to keep track of their game used items?

[TFig27]

I have been looking at Microsoft Access for this purpose. Never tried this or learned it. Spreadsheets are ok, but I am looking for something where I can keep pictures of the items, along with all details such as where purchased, how much, etc.

So, what do you use, if anything at all?

[AWA85]

Never thought about putting pictures in but that wouldn't be that bad of an idea if you have the time. I use spreadsheets to keep track of where, when or how much I paid to get the item. Nothing to special, but wouldn't mind figuring out a new method.

[chakes89]

I just remember everything :)

[scottanservitz]

I use a three ring binder for all my game used items. I usually print out the invoice, LOA, copies of the payment, pictures or photomatches (when applicable), cards with style matches etc. I place these in plastic sleeves and there you have your portfolio. I also copy this information and give it to my insurance company as I have my bigger items insured with my homeowners policy. My agent says I am the most organized client she has. I don't have the volume that some collectors do. Then I think a spreadsheet would have to be used to help condense the whole process.
Scott

[frikativ54]

Nothing. I can afford so few game-used items that they take up a small space in my bedroom at home in Washington. But I love the hobby, so when I get more money, I'm sure I'll need some way to keep track of my stuff.

[Birdbats]

I use the Microsoft Works database function. Here are samples of the forms I use for bats and jerseys:

http://i177.photobucket.com/albums/w232/birdbats/Batdatabasetemplate.jpg
http://i177.photobucket.com/albums/w232/birdbats/Jerseydatabasetemplate.jpg
(http://i177.photobucket.com/albums/w232/birdbats/Batdatabasetemplate.jpg)

[AWA85]

Birdbats, you are on top of things with your method.

[bigtime59]

I use the Microsoft Works database function. Here are samples of the forms I use for bats and jerseys:

http://i177.photobucket.com/albums/w232/birdbats/Batdatabasetemplate.jpg
http://i177.photobucket.com/albums/w232/birdbats/Jerseydatabasetemplate.jpg
(http://i177.photobucket.com/albums/w232/birdbats/Jerseydatabasetemplate.jpg)

Jeff:
That's so much prettier than what I'm doing in Excel!
You can put photos into Excel. I haven't, but probably should have. I have so many jerseys now that I'd hate to think how long it would take to photograph them!
Mark
bigtime39@aol.com

[mvandor]

I keep an Excel spreadsheet which I periodically forward to my insurance carrier to be sure my collection is covered, and also have a section on my family website with all items in my NFL collection so I have photo evidence I can share with family and friends.

[DRILLINDK]

These are really great ideas guys. I just store everything in a filing cabnet. I really need to go digital with my items. It would make things easier if I ever wanted to sell some memorabilia.

Rick

[Rob L]

Website for photos, binder for LOAs and info.

[WadeInBmore]

I am currently working on a website for picture documentation and also have a binder containing COA's and LOA's etc. About two weeks ago I started playing around with Filemaker Pro (mac) and have easily tweaked an inventory template to my liking/needs and am documenting the items there as well. I think that the whole documenting/organizing thing, while tedious is one of the fun things about collecting! My collection continues to increase and so does my desire to know what I have and all the important tid bits about the individual items...and I can't remember everything.

wade

[geoff]

I have the LOA'S in a Binder and keep the Invoices in a Drawer so I never lose them.I try to write the Prices down if I buy or sell something but sometimes forget.I have a great memory so I know what I paid or sold something for anyways.

[plt4008usmc]

I use Microsoft excel as well, and to protect that I have it saved on a removeable drive stored in a safe. I have a website for all my stuff to show pictures, as well.